The application portal is closed
Applications were due by 11:59 p.m. on Thursday, February 11, 2021.
The Double Hoo Research Grant supports between 10-15 pairs of undergraduate and graduate students pursuing research together each year. The program is intended to build collaborative interactions between the undergraduate and graduate communities throughout the University. These collaborations provide opportunities for more advanced research by undergraduates and valuable mentoring experiences for graduate students. The Double Hoo program was originally created at the urging of the student-run Undergraduate Research Network and first offered in Spring 2004.
We ask that undergraduate-graduate student pairs be advised by a UVA faculty mentor. The faculty mentor will be asked to complete the Research Mentor Support Form, speaking to the abilities of both the undergraduate and graduate student in no more than 500 words, and may serve in a supervisory role while the graduate student partner provides more of the direct mentoring to the undergraduate student partner.
Double Hoo awardees may be granted up to $6,000 to pursue their objectives. Faculty mentors receive research support in the amount of $500, and faculty who do not wish to claim these funds should indicate this at the time the student applies. Graduate students are not eligible to receive stipend support through this award as the main benefits to them are the mentoring opportunity, work of their undergraduate researcher, and funding for research materials. Double Hoo awardees may also apply for a renewal (of up to $3,000) following their first successful round of funding, which may be used to cover expenses related to continuing the project or to present findings at a conference.
Applications must be submitted by the undergraduate students. The undergraduate may be a first- or second-year or transfer student, and the graduate student must be enrolled in a doctoral program at UVA. The program focuses on first- and second-year undergraduate students with the intention of creating an access point into research. This early entry point also allows for longer partnerships, which is highly beneficial to students who pursue the funding renewal opportunity unique to the Double Hoo. Both students must be full-time UVA students and must remain enrolled at the University through the completion of their project. The program welcomes proposals from all subject areas and schools at the university.
The undergraduate student will submit a project proposal, budget request, resume, and unofficial transcript. The graduate student will submit a statement on mentorship in which they should address their values, goals, and vision for their role as a mentor to the undergraduate student, and the faculty mentor will complete the Research Mentor Support Form. Faculty reviewers will assess each application based on merit, taking into account such considerations as clarity of the research question, appropriateness of methodology, the project’s feasibility, and the students’ preparation for undertaking the project.
Both the undergraduate and graduate student partner are expected to write a single project proposal together in the style of a grant application. Proposals should not exceed 2 pages (single-spaced, 12 point font, with 1-inch margins) and should include the following sections: background and question(s), methods, anticipated outcomes, and the significance of the work. The proposal should provide clarity on the major contributions of each partner to various stages of the project where appropriate. Proposals should be uniformly cited using a citation style appropriate to the field in which the project will take place, and a bibliography should be included (though this will not count towards the page limit).
Award recipients are expected to carry out their projects in a professional manner and hold themselves accountable to the responsibilities outlined by the Office of Undergraduate Research. These include (1) tracking expenses while conducting work and submitting a final expense report which clearly details how funds were used in the spring of 2022; (2) submitting an abstract and presenting in the Undergraduate Research Symposium in April of 2022; and (3) completing an outcomes and reflections form in the spring of 2022. Awardees may also be asked to complete brief project updates at one or more points between when funds are available and the spring term following.
Student Projects Abroad Travel Form
Students proposing to travel internationally as part of their proposed research need to apply to the International Studies Office as well, complete the Student Projects Abroad Travel Form, submit that form by email to the International Studies Office and save a copy of the form to submit with your Double Hoo application. View the Student Projects Abroad application requirements.
- NB: The ISO has decided to close this portal for the time being. You will not need to submit this form with your application, but you will not receive any funding in the summer until this form has been submitted and approved by the ISO.
Institutional Review Board Approval
Many research projects require approval by one of the University’s Institutional Review Boards. If your project works with human subjects, participants, their data, or animals, you may need IRB approval. You can learn more about the IRB. Approval is not required at the time of application but is required before the project begins