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Information For Students

Registration

Undergraduate students from all disciplines at UVA were welcome to present their independent research at this event.

The registration deadline was Wednesday, March 10th at midnight.

Virtual URS - What to Expect

Prizes: Complete iPosters will be evaluated by a team of judges from April 16-19th. Winning presentations and prizes will be announced in a virtual awards ceremony on April 22nd at 4 pm during a live awards ceremony.

Before the Symposium

Presenters should look for and save the email they received from UVA Symposium 2021 iPosterSessions. This email has your login information as well as instructions for creating and editing your iPoster.

We strongly encourage you to share your URL with your mentor once your iPoster is in draft form so they may provide input on your presentation before the symposium gallery goes live.

Students presenting as a group will only have received one login for the lead author. The lead author can add co-presenters as additional authors to the iPoster directly after selecting a template. Undergraduate co-presenters should share the responsibilities of (a) creating content for the presentation and (b) participating in the Live Session.

Presenters have been assigned their Live Session times, which they received in an email on March 16th. The zoomlink for your Live Session will be active on the Live Session webpage connected to your iPoster 10 minutes before the scheduled start time. 

iPoster Guidelines

The iPoster is an interactive standalone research presentation that your viewers will be able to engage with at any time beginning April 16th - this allows for many people to view your presentation without the constraints of scheduling conflicts. Presenters will not give a formal research presentation with their iPoster - they will only participate in the synchronous live Q&A sessions described below.

Please make sure you publish your iPoster by April 14th, 2021 so that it is visible in the virtual gallery, which will go live on April 16th, 2021.

Your iPoster can include any of the following features. You may use as many or as few of these below to communicate your research in a way that seems effective to you and your faculty mentor.

  • high-resolution images
  • detailed charts and diagrams
  • slide shows
  • high-definition videos
  • audio files

Consult with your faculty mentor when incorporating any figure or graphic element in your presentation. You should minimize your use of graphics or media files that were not created by you or a member of your research team.

Prizes - iPosters will be assessed based on how effectively the research is communicated.  

iPoster Resources

The resources below are provided from iPosters, the platform we are using for the 2021 Symposium.

For an overview of editing the Templates and a look at how your iPoster will be displayed at your Virtual Poster Session, check out the Tutorials.

If you have questions about creating your iPoster, you’ll find answers to most of them by visiting the iPoster Quick Guide and FAQ.

You’ll find links to all of the above under the Support Button on the Main Tool Bar of your editing Template.

If you have trouble accessing the iPoster Editor Site, please contact the iPoster Support Desk. When you communicate with Support, please use this Conference Code: UVASymposium2021

Live Session Guidelines

The link to each presenters' Live Session webpage is at the bottom of their iPoster. The "Click here to join meeting" button is a hyperlink to the Live Session Zoom meeting. This link will become active 10 minutes before the scheduled start time for presenters to join early. In each live session one presenter will be assigned as the Host and will be responsible for moderating the session.

During the session attendees are welcome to ask questions of the presenters. The sessions will be 50 minutes long. Attendees may come and go, but presenters are expected to stay online for the entire session time. In the event that attendees are not asking questions of presenters, the presenters will be expected to discuss their research with each other.

Zoom best practices:

  • Keep your video on
  • Mute yourself when someone else is speaking
  • Be attentive

All Presenters: please keep in mind the following etiquette for the live sessions

  • Arrive 10 minutes early to meet your co-presenters using the "Click here to join session" button on your Live Session's webpage 
  • Be prepared to answer questions about your presentation, and ask thoughtful and appropriate questions of your peers if needed
  • If you are a part of a group presentation: use the chat to share Q&A responsibilities with your undergraduate co-presenters. For students who are mentored by a graduate students, the undergraduate partner is expected to do the live session Q&A.

Presenter assigned to moderate: please note the following responsibilities for student moderators

  • The moderator is the host of the Zoom session and should begin the meeting 10 minutes early so the other presenters can join the session
  • Please announce when the session has officially begun, which should be no later than 5 minutes after the scheduled start time
  • Please remind attendees and participants to keep their audio muted unless asking a question
  • Control screensharing capabilities - only permit screensharing when you know a student presenter is going to display their iPoster or a portion of it 
  • Maintain a professional conversation and environment
    • If you need a little structure - we suggest that you solicit questions for Live Session presenters in the order in which they appear on the Session Webpage (left to right). 
    • Zoom security - if someone not affiliated with the Symposium accesses and disrupts your Live Session you may remove them by clicking on the Security button then selecting "Remove Participant"
  • The moderator is responsible for answering questions about their own research
    • If the moderator is a part of a group presentation: the lead author is the designated moderator. Co-presenters should serve as presenters only. 
  • Ensure that all presenters have questions to respond to - if you notice a presenter who has not been as involved in the Q&A as others, ask them to discuss their research. A list of some polite questions you may refer to are provided below:
    • What was a challenging obstacle you faced during your research, and how did you overcome or circumvent it?
    • What was the most surprising thing you learned while doing your project?
    • What do you think the next steps are for your project or for someone who may wish to continue with your work?

More questions?

Email our@virginia.edu.