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Policies for Grants


The following are eligibility requirements that pertain to all of our grants. Please note that there are eligibility requirements specific to each grant on the corresponding grant pages

If you are concerned that you or your project might not fit the guidelines described, please reach out ( with your questions before applying.

  • Enrollment status: Only students currently enrolled at the University of Virginia who plan to remain so throughout the next academic year are eligible to apply. This means that students applying should not have an anticipated graduation date earlier than May of the following academic year.
  • Academic standing: Students are only eligible to apply for awards if they are in good academic standing, meaning that a student on academic probation may not apply.
  • Students seeking multiple funding sources: Students are not eligible to receive double funding, i.e. funding from two different sources for a research stipend. All students are asked, on their Honor as members of UVA’s community of trust, to name any other sources of funding being sought at the time of their application. Recipients of any of the awards listed here (Harrison Undergraduate Research Award, Double Hoo Award, Kenan Award, University Undergraduate Award for Arts Projects) are expected to disclose whether they have been offered additional funding elsewhere and will be asked to decide which funding source they wish to use.
  • Previous Recipients: Undergraduate students are not eligible to receive the same award multiple times. E.g. If a student previously received the Harrison Undergraduate Research Award, they are not eligible to receive the Harrison again. However, that student may apply for the Double Hoo, University Undergraduate Award for Arts Projects, or the Kenan Award.

University of Virginia Policies 

Students funded by one of our grants must comply with all UVA policies. Some of the most common pertaining to research and creative inquiry are below. Students may seek approval from the appropriate organization(s) before and during the application process. In many cases, the process of applying for approval can be advantageous to developing a strong research proposal.

If approval is required by any of the following organizations, it must be obtained by April 30th. This means that if approval is not submitted to our office before April 30th, the award will be rescinded.

  • Student Projects Abroad: Students proposing to travel internationally as part of their proposed research will be expected to comply with the policies and procedures governing Student Projects Abroad laid out by the International Studies Office. Students should begin the Hoos Abroad Travel Registry as soon as possible. You will be asked to submit the “ISO Site and Contingency Plan Form” as part of the application to any of our grants. NB: Even after submitting your application for our grant, you need to continue with the travel registry process until you receive a completion email from ISO; it is that email that you must submit to our office before April 30th to receive your award.
  • Research compliance: Research projects involving human subjects, participants, their data, or animals may require approval before they commence. If a research project may involve human subjects, participants, or their data, students are expected to be compliant with the appropriate Institutional Review Board. If a research project may involve animal subjects, students are expected to be compliant with the IACUC.

Funding Details 

This section will help you understand how funding may be used.

  • Research Stipends: Refers to funding for summer living expenses (rent, utilities, food, etc.). Stipends are distributed to awardees at the beginning of June in the summer when they are pursuing their project.
  • Other Expenses: Since our grants are considered stipends for living expenses, you are free to pursue other funding sources to support any other type of expense (supplies, insurance, travel, etc.).
  • GSGS3220: Those of you traveling internationally for more than three weeks will be automatically enrolled in GSGS3220: Making Culture Visible. Our office will cover the cost of tuition for this course separate from your awarded stipend.

Awardee Responsibilities 

Award recipients are expected to carry out their projects in a professional manner and hold themselves accountable to the following responsibilities, which will be outlined in their award letter: (1) completing an outcomes and reflections form in the fall following their project, (2) submitting an abstract and presenting at the Undergraduate Research Symposium in the spring of the academic year following their project.